What other college policies should I know?

Computer & Technology Literacy

One of the institutional outcomes for all COD students is technological literacy. As such, any class may be web enhanced and might require access to online sites such as Canvas, MyMathLab, MyLab, or the textbook publisher’s website for assignments, testing, homework, etc. Internet-ready computers are available in a variety of locations, including the Tutoring and Academic Skills Center (TASC) and Library.

Distribution of Non-College Publications

Students must receive permission from the Office of Student Life before posting or distributing any non-college materials. Such materials must have an official stamp of approval or will otherwise be promptly removed from circulation or bulletin boards.

Drug-Free Workplace & Campus 

The Desert Community College District intends to maintain a safe, healthful, and productive work and learning environment for all employees and students. To accomplish this, the District will act to eliminate any drug abuse, which increases the potential for accidents, absenteeism, low academic and work performance, poor employee and student morale, and damage to the District’s reputation. The unlawful manufacture, distribution, dispensation, possession, or use of an illegal drug or the unlawful possession, use, or distribution of alcohol is prohibited in all buildings, property, facilities, service areas, off-campus sites of the District, or in any location where any District activity is occurring.

The District shall discipline a student, up to and including expulsion, for the unlawful manufacture, distribution, dispensation, or possession of controlled substances on the District’s property or as part of any of its activities.

Students who think they may have an alcohol or drug usage problem are urged to voluntarily seek confidential assistance from the Student Health Center and/or the Counseling Center. While the District will be supportive of those who seek help voluntarily, the District will be equally firm in identifying and disciplining those students who continue to be substance abusers and do not seek help or continue to abuse drugs or alcohol after treatment or counseling.

Materials and information on counseling, treatment and rehabilitation resources, health risks, Federal trafficking penalties, and uses and effects of controlled substances are available in the Counseling Center, the Student Health Center, and the Library.

Non-Discrimination Policy

The District is committed to equal opportunity in educational programs, employment, and all access to institutional programs and activities.

The District, and each individual who represents the District, shall provide access to its services, classes, and programs without regard to national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, gender identity or expression, marital status, genetic information, physical or mental disability, veteran status, or because he or she is perceived to have one or more of the listed characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Persons who seek information and/or resolution of alleged acts of discrimination and/or resolution of sexual harassment are directed to contact the Vice President, Human Resources and Employee Relations who serves as the single District officer responsible for receiving all unlawful discrimination complaints. The Office of Human Resources is located in the South Annex Building. The phone number is (760) 773-2529.

Política Sobre La Discriminación Ilegal

El distrito cumple con la igualdad de oportunidades en programas educativos, de trabajo, y a todo acceso a los programas y a las actividades institucionales.

El distrito, y cada individuo que representa el distrito, proporcionará el acceso a sus servicios, clases, y programas sin discriminar por el origen nacional, religión, edad, sexo, raza, tez, condición médica, ascendencia, orientación sexual, incapacidad física o mental, estado civil, o porque lo o la perciben de tener una o más de las características precedentes, o se basan en la asociación con una persona o un grupo con una o más de estas características reales o percibidas.

Las personas que buscan información o resolución de presuntos actos de discriminación y resolución de acoso sexual se dirigen para contactarse con el Vicepresidente de recursos humanos y relaciones laborales que sirve como el único oficial de distrito encargado de recibir todas las denuncias de discriminación ilegal. La Oficina de recursos humanos se encuentra en el edificio sur modular. El número de teléfono es (760) 773-2529.

Pets & Animals on Campus

State and local laws prohibit animals on campus at any time with the exception of service dogs, service dogs in training, and law enforcement dogs. The Humane Society removes animals at owner’s expense. Students who violate this law are subject to disciplinary action.

Prohibition of Harassment

All forms of harassment are contrary to basic standards of conduct between individuals and are prohibited by state and federal law, as well as this policy, and will not be tolerated. The District is committed to providing an academic and work environment that respects the dignity of individuals and groups. The District shall be free of sexual harassment and all forms of sexual intimidation and exploitation. It shall also be free of other unlawful harassment, including that which is based on any of the following statuses: race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation of any person, or because he or she is perceived to have one or more of the listed characteristics. The complete policy can be accessed under Board Policy 3430

Persons who seek information and/or resolution of alleged acts of discrimination and/or resolution of sexual harassment are directed to contact the Vice President, Human Resources and Employee Relations who serves as the single District office responsible for receiving all unlawful discrimination complaints. The Office of Human Resources is located in the South Annex Building. The phone number is (760) 773-2529.

Prohibición del Acoso

Todas las formas de acoso son contrarias a los estándares básicos de conducta entre los individuos  y son prohibidas por el estado y la ley federal, y esta política,  no será tolerada. El distrito está comprometido en proporcionar un ambiente académico y de trabajo que respete la dignidad de individuos y de grupos. El distrito estará libre del acoso sexual y de todas las formas de intimidación y de explotación sexual. También estará libre de todo tipo the acoso ilegal, incluyendo los que se basen en las siguientes categorías: raza, credo religioso, tez, origen nacional, ascendencia, incapacidad física, incapacidad mental, condición médica, estado civil, sexo, edad, u orientación sexual de cualquier persona, o porque lo o la perciben de tener una o más de las características precedentes. La política completa se puede encontrar en: bajo política 3430 de la junta.

Las personas que buscan información o resolución de presuntos actos de discriminación y resolución de acoso sexual se dirigen para contactarse con el Vicepresidente de recursos humanos y relaciones laborales que sirve como el único oficial de distrito encargado de recibir todas las denuncias de discriminación ilegal. La Oficina de recursos humanos se encuentra en el edificio sur modular. El número de teléfono es (760) 773-2529.

Sexual & Other Assaults on Campus

Any sexual assault or physical abuse, including, but not limited to, rape, as defined by California law, whether committed by an employee, student, or member of the public, which occurs on District property, is a violation of District policies and procedures, and is subject to all applicable punishment, including criminal procedures and employee or student discipline procedures. Students, faculty, and staff who may be victims of sexual and other assaults shall be treated with dignity and provided comprehensive assistance.

The Vice President, Human Resources and Employee Relations is the District Sexual Assault Liaison (SAL), designated as a central referral source for information relating to the rights, options, and services available to a sexual assault victim. For additional information regarding this policy, and the procedures for reporting incidents of sexual and other assaults on campus, contact the Vice President, Human Resources and Employee Relations at (760) 773-2529. The Office of Human Resources is located in the South Annex Building.

Smoking Policy

In the interest of employee health and the general welfare of students and the public, the Desert Community College District shall be considered a smoke-free environment. Smoking of any form of tobacco or non-tobacco products is prohibited inside any college facility; in any vehicle owned, operated, leased, or charted by the District; in all established eating areas; within 25 feet of all building entrances, exits, and operable windows; and in the seating areas of all outdoor athletic facilities owned, operated, or leased by the District. Smoking will only be permitted in designated smoking areas and may be permitted for approved theatrical rehearsals and performances where smoking is determined to be an integral part of the rehearsal or performance.

Student Records & Privacy Act

Family Educational Rights & Privacy Act (FERPA)

College of the Desert student education records are maintained in accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974 and the California Education Code, Sections 76200 et seq and Title 5, Sections 54600, et seq., U.S. Patriot Act; Civil Code 1798.85. Written student consent is required for access and release of information defined as educational records in federal and state law as described in College of the Desert Board Policy 5040. More information about the federal regulation may be found at http://ed.gov/policy/gen/guid/fpco/ferpa/index.html.

Annual Notification

Students will be notified of their FERPA rights annually by publication in the Schedule of Classes and the College Catalog. Questions regarding annual notification can be directed to the Admissions & Records Office.

Amendment of Student Records

Any student may file a written request with the appropriate dean to correct or remove information recorded in his or her student records that the student alleges to be: (1) inaccurate; (2) an unsubstantiated personal conclusion or inference; (3) a conclusion or inference outside of the observer’s area of competence; or (4) not based on the personal observation of a named person with the time and place of the observation noted.

Within 30 days of receipt of the request, the Superintendent/President or designee shall meet with the student and the employee who recorded the information in question, if any, if the employee is presently employed by the District. Should the employee no longer be employed, the appropriate dean will meet with the student. The Superintendent/President or designee shall then sustain or deny the allegations. 

If the Superintendent/President or designee sustains any or all of the allegations, he or she shall order the correction or removal and destruction of the information. If the Superintendent/President or designee denies any or all of the allegations and refuses to order the correction or removal of the information, the student, within 30 days of the refusal, may appeal the decision in writing to the Board of Trustees.

Within 30 days of receipt of an appeal, the Board of Trustees shall, in closed session with the student and the employee who recorded the information in question, if any, and if that employee is presently employed by the District, determine whether to sustain or deny the allegations. If the Board of Trustees sustains any or all of the allegations, it shall order the Superintendent/President or designee, to immediately correct or remove and destroy the information. The decision of the Board of Trustees shall be final.

If the final decision is unfavorable to the student, the student shall have the right to submit a written statement of his or her objections to the information. This statement shall become a part of the student’s record until the information objected to is corrected or removed.

Disclosure of Educational Records

The District may permit access to student records to any person for whom the student has executed written consent specifying the records to be released and identifying the party or class of parties to whom the records may be released. The District may not permit access to student records to any person without the written consent of the student or under judicial order except:

  1. To officials and employees of the District who have a legitimate educational interest to inspect a record. A school official is:
    • A person employed by the District in an administrative, supervisory, academic, research, support staff, or security position.
    • A person elected to the Board of Trustees.
    • A student government officer conducting student elections.
    • A person employed by or under contract to the District to perform a special task, such as the attorney or auditor.
      School officials have a legitimate educational interest if they are:
    • Performing a task that is specified in their position description or by a contract agreement.
    • Performing a task related to a student’s education.
    • Performing a task related to the discipline of a student.
    • Providing a service or benefit relating to the student such as health care, counseling, job placement, or financial aid.
  2. To officials of another school or school system, upon request, in which a student seeks, intends, or is directed to enroll, including local, county, or state correctional facilities where educational programs are provided.
  3. To certain officials of the U. S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
  4. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount, or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  5. To other state and local officials or authorities to the extent that information is specifically required to be reported pursuant to state law adopted prior to November 19, 1974.
  6. To organizations conducting certain studies for or on behalf of the College.
  7. To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, student aid programs, and improving instruction.
  8. To accrediting organizations in order to carry out their accrediting functions.
  9. To comply with a judicial order or a lawfully issued subpoena.
  10. To appropriate persons in connection with an emergency if the knowledge of that information is necessary to protect the health or safety of a student or other persons.
  11. To an alleged victim of any crime of violence, or the results of an institutional disciplinary proceeding against the alleged perpetrator of that crime with respect to that crime.

Inspection & Review of Educational Records

All currently enrolled or former students have a right to inspect and review all student records relating to them. Student record is defined according to the Family Educational Rights and Privacy Act (FERPA). To access any student documentation, students must file a letter of request with the Admissions & Records Office. Access shall be granted no later than 15 school days following the date the written request is received. Within the same 15 school days, the student will be notified of the location of all official student records if not centrally located and qualified personnel will be made available to interpret records where appropriate. At that time the student must present appropriate identification verifying their identity.

Release of Student Information  

The District does not release student record information without the written consent of the student, except as outlined on page 55 under Disclosure of Education Records. Although the District adheres to this policy, the law allows the College to release student directory information, except when students have specifically requested that directory information be kept confidential. Directory information may be released by exception upon determination of the Vice President or designee, that such release is appropriate and not likely to put students at risk. The District directory information shall include:

  • Name, address, phone number, internet address, dates of attendance, major field of study, awards, certificates and degrees received, previous institutions, current enrollment status, photographs, date, and place of birth.
  • Student participation in officially recognized activities and sports including weight, height, and high school of graduation of athletic team members.
  • Degrees and awards received by students, including honors, scholarship awards, athletic awards, and Dean’s List recognition.

In completing the admission application, students are provided the opportunity to request that their directory information be maintained as confidential. Students, who wish to change their request, may do so in writing to the Admissions & Records Office. (Education Code, section 76200, et seq.;  Title 5, section 54600, et seq.)

Questions concerning student rights under the privacy act should be directed to the Admissions & Records Office (760) 776-2516.

Transcripts 

An official transcript of a student’s record may be obtained by completing an online request on the Admissions & Records Office webpage under “Transcripts.” This process has several options of delivery service and the processing time varies according to the service selected.

Sealed transcripts sent directly from the College to the destination requested by the student are considered official. Students may print an unofficial transcript for their own records via the web.

Student Right-To-Know Disclosure

In compliance with the Student Right-to-Know and Campus Security Act of 1990, it is the policy of the Desert Community College District to make available its completion and transfer rates to all current and prospective students.

Beginning in Fall 2012, a cohort of all certificate-, degree-, and transfer-seeking first-time, full-time students were tracked over a three-year period. Their completion and transfer rates are listed below. These rates do not represent the success rates of the entire student population at the College of the Desert, nor do they account for all student outcomes occurring after this three-year tracking period.

Completion Rate: 29.13%

Based upon the cohort defined above, a Completer is a student who attained a certificate or degree or became ‘transfer prepared’ during a three year period, from Fall 2012 to Spring 2015. Students who have completed 60 transferable units with a GPA of 2.0 or better are considered ‘transfer-prepared’.

Transfer Rate: 9.49%

Based upon the cohort defined above, students who transferred to another post-secondary institution, prior to attaining a degree, certificate, or becoming ‘transfer-prepared’ during a five semester period, from Spring 2013 to Spring 2015, are transfer students.

More information about Student-Right-to-Know rates and how they should be interpreted can be found at the California Community Colleges Chancellor’s Office, “Student Right-to-Know” website.